GDPR Privacy Policy

Last updated: 27/02/2026
This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR) and applicable Romanian legislation.
By using our website or our services, you agree to the terms described below.

1. Data Controller

The data controller responsible for processing your personal data is:

Incorvia SRL
Registration Number: 533008528
Address: București, Intrarea Gheorghe Simionescu, nr. 19, ap. B26, Sector 1, România
Email: contact@incorviasrl.com
Phone Number: +40 727 255 010

We ensure that your personal data is processed lawfully, fairly, and transparently.

2. What Personal Data We Collect

We may collect the following categories of personal data:

a. Information you provide directly

  • Name and surname
  • Email address
  • Phone number
  • Company details
  • Documents submitted through forms (e.g., CVs, corporate documents)
  • Messages or inquiries sent through our contact forms

b. Automatically collected data

  • IP address
  • Browser type and version
  • Device information
  • Pages visited and time spent on the website
  • Cookies and tracking technologies (see Section 9)

c. Data collected for recruitment

  • CV and professional experience
  • Portfolio or LinkedIn profile
  • Motivation letter or application answers

3. Purpose of Processing

We process your personal data for the following purposes:

Service Delivery

  • Responding to inquiries
  • Providing corporate services (incorporation, restructuring, digital media, business plans, banking assistance)
  • Managing client accounts and communication

Recruitment

  • Evaluating applications
  • Contacting candidates
  • Managing the hiring process

Website Functionality

  • Improving user experience
  • Ensuring website security and performance

Legal Obligations

  • Compliance with Romanian and EU regulations
  • Accounting and administrative requirements

4. Legal Basis for Processing

We process your data based on:

  • Art. 6(1)(b) – performance of a contract or steps prior to entering a contract
  • Art. 6(1)(c) – compliance with legal obligations
  • Art. 6(1)(f) – legitimate interest (security, fraud prevention, service improvement)
  • Art. 6(1)(a) – consent (newsletter, cookies, optional forms)

5. Data Retention

We retain your personal data only as long as necessary:

  • Client data: up to 5 years after service completion (legal requirement)
  • Recruitment data: up to 12 months unless you request deletion sooner
  • Contact form inquiries: up to 12 months
  • Cookies: according to cookie type (see Section 9)

After these periods, data is securely deleted or anonymized.

6. Data Sharing

We may share your data with:

  • Service providers (hosting, email, IT support)
  • Banks or institutions (only when assisting with account opening and only with your consent)
  • Legal or regulatory authorities when required by law
  • Partners involved in delivering our services (under confidentiality agreements)

We never sell your personal data.

7. International Data Transfers

If data is transferred outside the EU/EEA, we ensure adequate protection through:

  • EU Commission adequacy decisions
  • Standard Contractual Clauses (SCCs)
  • Additional security measures where necessary

8. Your Rights Under GDPR

You have the following rights:

  • Right to access your personal data
  • Right to rectification of inaccurate data
  • Right to erasure (“right to be forgotten”)
  • Right to restrict processing
  • Right to data portability
  • Right to object to processing
  • Right to withdraw consent at any time
  • Right to lodge a complaint with ANSPDCP (Romanian Data Protection Authority)

To exercise your rights, contact us at: contact@incorviasrl.com.

9. Cookies & Tracking Technologies

Our website uses cookies to:

  • Ensure proper website functionality
  • Analyze traffic and performance
  • Improve user experience

You can manage or disable cookies through your browser settings.

For more details, see our Cookie Policy.

10. Data Security

We implement technical and organizational measures to protect your data, including:

  • Encrypted communication (HTTPS)
  • Secure servers and restricted access
  • Regular security audits
  • Data minimization practices

While no system is 100% secure, we take all reasonable steps to safeguard your information.

11. Updates to This Policy

We may update this Privacy Policy periodically.

Any changes will be posted on this page with an updated “Last Updated” date.

12. Contact

For questions about this Privacy Policy or your personal data, contact us at:

Incorvia SRL

Registration Number: 533008528

Address: București, Intrarea Gheorghe Simionescu, nr. 19, ap. B26, Sector 1, România

Email: contact@incorviasrl.com

Phone Number: +40 727 255 010

Contact us to exercise your rights under GDPR.

Contact Us